5 Best Workflow Automation Tools of 2025 [No-Code]

The first rule of any technology used in a business is that automation applied to an efficient operation will magnify the efficiency.

Bill Gates,Cofounder and former CEO, Microsoft

Automation sounds great right? But how to choose the right workflow automation tool?

Don’t worry, I’ve done the hard work for you.

I tested and compared the best workflow automation tools out there and documented my journey and findings to help you pick the perfect tool for your needs.

But before that, let’s start with the basics.

What is a workflow automation tool?

Automation enables people to focus on tasks that require the human touch.

Jack Ma,Co-founder, Alibaba Group

These tools automate your workflows by connecting apps, processing data, and triggering actions.

For example, I need to share content snippets from my blog to my social media accounts whenever I upload a new article.

There are 2 ways to do it:

1. Manual data collection
2. Automated data collection

Manually, I’ll have to generate snippets from my blog post and post them to each social media handle one by one.

Or I can automate this process.

I can use an automation tool to automatically read my blog post, use ChatGPT to generate snippets, and post it to my social media.

But is it the only type of automation? No!

What are the 4 types of automation?

There are typically 4 types of automation you might want to do if you’re running a business.

1. Task automation
2. Workflow automation
3. Process automation
4. ETL automation

Task automation

Task automation means automating repetitive and time consuming task management. It’s all about doing the boring stuff for you.

For example, automating data collection from Google Maps or any other platform.

Workflow automation

Workflow automation connects your apps and makes them work together. It handles multi-step processes so you don’t have to.

For example, I created this automated social media content distribution system.

The row with content is randomly selected from Google Sheets, and the content is automatically published to all specified social media accounts.

Process automation

Process automation handles bigger business processes. It simplifies process management, like managing invoices or onboarding new employees.

For example, automating payroll. You can use it to calculate salaries, deduct taxes, and deposit payments directly into employee accounts, without you interfering in any way.

ETL automation

ETL stands for Extract, Transform, Load. This type of automation is used to manage and process large datasets.

It’s commonly used for data analysis or transferring data between systems.

For example, pulling sales data from your e-commerce site, turning it into a neat report, and uploading it to your dashboard for real-time tracking.

In this article, I’ll be focusing on workflow automation because that’s where many people struggle to find the right tools.

If there’s genuine reader interest, I’ll find, test and compare the best tools for other types of automations too.

But how did I find the best tools for workflow and how can you do it yourself?

How to choose the best workflow automation tool?

I won’t bore you with technical jargon or complicated explanations. You don’t need to be a tech genius to choose the right automation tool.

Just focus on these 6 key factors:

1. Use case
2. Nerdiness
3. Flexibility
4. Scalability
5. Affordability
6. Reviews

1. What is your use case?

Start with the basics—what do you need the tool to do?

List down the integrations you need and what extent of automation you’re looking for.

For example, if I want to automate my content marketing workflow, I’ll be looking for tools that can integrate social media, marketing tools, and Sheets.

For this article, I’ve selected tools that can automate most of the tasks a small or medium sized business would want to automate.

2. Are you a nerd?

How tech-savvy are you and how much technical knowledge do you have?

No-code tools are perfect if you’re not a coder. They come with a clean and simple graphical interface that’s easy to navigate and offers visual workflow building.

You can set up workflows or automate tasks without touching a single line of code.

Low-code tools offer more customization.

They’re ideal if you don’t mind rolling up your sleeves and diving into some basic coding.

With these tools, you’ll need to read through documentation to understand how to use the code snippets, APIs, or SDKs they provide.

It’s a bit of work, but the results are highly tailored workflows that fit your exact needs.

Think about how much "nerdiness" you’re comfortable with, and pick a tool that matches your skills.

I’m looking for tools that don’t require coding skills so I’m going to look for no-code tools. Plus I’m also going to check if they have proper video or blog tutorials.

3. Does it bend to your rules?

No two businesses are the same, so your automation tool needs to adapt to your unique needs. Flexibility means how much you can customize the tool to fit your needs.

The more customizable a tool is, the more value it brings to your automation game. Some tools offer pre-built templates, which are great for quick setups.

But the best ones also give you the freedom to start from scratch and build exactly what you need.

Look for tools that can grow with your business and adapt as your workflows evolve.

I’m looking for tools that can literally automate my entire workflow to the last step.

4. How scalable is it?

Can the tool handle more tasks, users, or workflows as your needs grow? Some tools work great at the start but can’t keep up when your business gets bigger.

Check if the tool offers flexible pricing and higher limits as you scale. Look for features you can unlock when you’re ready to take things to the next level.

A scalable tool saves you from switching platforms down the road. Start small, but make sure the tool can grow with you.

To give you an idea of scalability, I checked the highest pricing tiers of each tool and compared how many tasks per month they can handle at max.

Plus I also checked if they have a custom plan option.

5. Can your wallet handle it?

Even the best automation tool isn’t worth it if it burns a hole in your wallet.

Find a tool that fits your needs and your budget.

After all, automation is supposed to save you time and money—not just time.

Start by checking if the tool offers a free plan or a trial. It lets you test the waters before committing.

If you’re on a budget, free plans can often handle basic workflows, so you won’t need to pay upfront.

For paid plans, look at what you’re actually getting. Does the tool offer value for money?

A higher price might be worth it if the tool saves time, reduces errors, and scales with your needs.

But if you’re not going to use half the features, it’s better to go for something simpler.

I’ll prefer tools that offer a free plan, I don’t want to spend money just to test an automation tool.

Lastly, do check what users say about the tools.

6. What are users saying?

Reviews and social media comments about automation tools will give you all the information you need about a tool before you try it.

I checked community posts, comments, and user reviews on G2 and Capterra to finalize my top 5 tools.

Now let’s jump to my list of best data automation tools.

Best workflow automation tools of 2025

After using a variety of tools online, reading user feedback and industry expert opinions, I finalized these 5 tools.

Let’s explore each tool.

1. Zapier

Capterra rating: 4.7 G2 rating: 4.5

Features

1. Offers AI powered automations
2. Pre-built templates
3. Connects to 7,000+ apps
4. Easy drag-and-drop workflow setup
5. Automates multi-step tasks
6. Adds if/then logic to workflows with conditional paths
7. Formats data on the go, like dates, text, and numbers
8. Schedules workflows to run at specific times
9. Supports webhooks for custom app integrations
10. Tracks errors and tasks

Zapier is excellent for workflow automation. It connects to virtually any app your business might be using.

Plus it's super easy to use. Just set up Zaps using its simple drag-and-drop interface and you're done.

It’s perfect for creating complex workflows. You can add multi-step processes and conditional logic to make your automation smarter.

You can use prebuilt templates called “zaps” to save time or create a new workflow from scratch just by selecting and dragging apps to the canvas.

It also offers AI powered workflow building. You can create complex workflows just by typing a prompt.

Pricing and scalability

1. Free 100 tasks per month
2. $7.34 per 1000 tasks (if 100K tasks/month)

Zapier is the most scalable no-code automation tool in the market. You can automate up to 2M tasks per month.

Expert opinion

Zapier is a slick online service that lets you build automated actions between disparate business and productivity apps, all without any coding knowledge.

Ben Moore,Managing Editor, PCMag

My opinion

If you’re looking for a highly scalable tool for workflow automation that can handle basic ETL automation too, Zapier is the ideal choice.

It offers you the largest app library in the market with most customizable workflows in any no-code automation tool.

2. Make

Capterra rating: 4.8 G2 rating: 4.7

Features

1. Visual drag-and-drop builder
2. Pre-built templates
3. 2000+ app integrations
4. Custom JavaScript functions
5. API integration
6. Live monitoring and error handling

You can integrate it with 2000+ apps, not as great as Zapier, but better than most of the automation tools out there.

Make is great for workflow automation, especially if you need flexibility. You can build workflows with its easy drag-and-drop interface, just like Zapier.

It also lets you add custom functions using JavaScript which gives you way more control to handle custom workflows.

But the user interface is a little complicated, you’ll need to watch some training videos to understand it properly.

Why is it my favorite?

This thing is damn flexible. It’s the most flexible no-code workflow automation tool I’ve ever used.

Once you understand how it works, you can make literally anything with it. You can modify actions, logics, routes, literally anything you want.

The only reason Make is on #2 is its steep learning curve and less integrations than Zapier.

I really wanted to place it on #1 spot but for this article, I’m considering number of integrations and ease of use as primary factors.

Pricing and scalability

1. 1000 free operations per month
2. $1.2 per 1000 operations (if 150K operations per month)

It’s as scalable as Zapier. You can automate up to 2M operations (same as tasks in Zapier) without needing a custom plan.

Expert opinion

Make is a top-notch tool for easy automation. With its no-code design, anyone can use it, but it also caters to pros with its support for different coding languages. It's great for setting up tasks in real-time, managing errors, and tapping into machine learning.

Matt Graham,CEO, RapidDevelopers

My opinion

I’ve been a Zapier user for a long time. I recently tried Make for this article and it’s surely my new favorite automation tool.

It’s most affordable and offers more flexibility than other automation tools, especially its biggest competitor – Zapier.

3. Relay

Capterra rating: 4.8 G2 rating: 4.9

Features

1. 100+ app integrations
2. AI powered automation sequencing
3. Allows manual interventions when needed
4. Easy to use drag-and-drop interface
5. Flexible workflow building with custom rules
6. API and webhook access

Relay offers 100+ integrations with popular apps and is one of the easiest to use tools in the niche.

It was not part of my initial list and someone suggested it a day before I started writing.

I loved the easy to use, intuitive interface and range of features this tool offers for work flow automation.

Relay App’s AI workflows are way better than Make and Zapier.

You’ll need to integrate AI service and create separate routes in Make and Zapier to let AI make decisions.

Relay App offers this feature by default, no need to set up AI separately for decision-making.

Also, the other 2 services offer fully automated workflows. What if I want the workflow to take my input at some stage?

Relay does that. It allows human interactions where needed. You can choose when the workflow waits for your response and when it can carry tasks automatically.

Plus it really takes team access to the next level. You can assign roles and specific tasks to each team member.

Pricing and scalability

1. Free 200 steps (equivalent to tasks) per month
2. $3.5 per 1000 steps

It's a pretty scalable tool. You can automate up to 300k steps per month without needing a custom plan. If you need more, you can get a custom plan too.

Expert opinion

I like the clean UI—it is less cluttered than Zapier and I feel it would have been easier to learn on if it was my first time using this type of product.

Callum Woznow,Co-Founder, Slate

My opinion

If you need a tool that works more like your personal assistant instead of a robot, Replay is the solution for you.

It asks your input where you want, it decides what to do where you want to automate decisions, and it’s purely made for teams.

The biggest drawback is the limited number of integrations though.

4. Integrately

Capterra rating: 4.1 G2 rating: 4.7

Features

1. 1200+ integrations
2. 1 click integration feature
3. Conditional logic
4. Multiple steps workflows
5. Auto retry
6. Iterator option

Integerately offers a vast library of ready-made templates for each app and a user-friendly interface.

It’s great for workflow automation. You can integrate multiple apps and create an awesome workflow by chaining different tasks.

You can also create a workflow just by typing a prompt in the AI dialogue box.

This tool is definitely for lazy peeps. I already told you about the AI workflow creation. But what if I don’t want to type anything?

Integerately’s main highlight is 20M+ ready-made integration templates. Just like Zapier’s Zaps but at a larger scale and better logic.

You can connect any 2 or more apps just with 3 simple steps by choosing an automation, syncing the apps, and launching the automation.

Pricing and scalability

1. 1000 free tasks
2. $2 per 1000 tasks

It’s not a scalable tool. You can only automate up to 150k tasks per month, so it’s not suitable for businesses who need data automation at scale.

Expert opinion

The extensive list of integrations available is one of the biggest benefits of Integrately. It greatly reduced the amount of work and time involved in tracking the information required for our operations.

Melvin Ray Alcabao,Head of Customer Success, Tawk.to

My opinion

I personally don’t like ready-made automations as I love customizing workflows according to my needs.

But not everyone has that much time and customization requirement. Many people like simple and instant solutions.

For people who need a tool that instantly syncs and launches a workflow, Integerately is a pretty great option.

5. IFTTT

Capterra rating: 4.6 G2 rating: 4.6

Features

1. Simple automation setup
2. Connects 900+ apps plus physical devices
3. Pre-made and custom built applets (templates)
4. Supports voice commands
5. Triggers based on location, time, or events
6. Multi-action applets
7. Real-time execution

IFTTT connects to 900+ apps and even physical devices like Android and Wear OS.

IFTTT works great for simple and complex workflows. You can automate everyday tasks in minutes with pre-made or custom applets.

Plus, its multi-action applets let you trigger several tasks with just one action. You can add JS snippets too to customize your applets even more.

The best thing about this tool is that you can launch, set up, and manage workflows from a mobile app. You get real time notifications too.

For personal workflow automation, it’s the best option in the market. Though it doesn’t link to business tools like email marketing services and CRMs.

Pricing and scalability

1. 2 free forever applets
2. Unlimited applets for $15 per month

It's a scalable solution because it offers unlimited applets and doesn’t restrict anything. You can even get a custom plan for tailored services.

Expert opinion

Reasons I Recommend IFTTT to Everyone: It streamlines daily routines, It enhanced my work productivity, It’s a customizable fit for individual needs.

Dev Chandra,Automation consultant and Founder, ProcessHackers

My opinion

I’ve used IFTTT for a variety of tasks like automating job hunting on upwork, building an ideation engine for my blog, and automating repetitive tasks in my daily routine.

It is ideal for automating tasks for individuals and freelancers but lacks the advanced features needed for teams or large-scale automation.

That’s it. These are my top 5 recommendations based on my experience with automation tools, expert recommendations, and user reviews.

Still can’t decide which tool is best for you?

Which one of them is the best workflow automation software for me?

If you’re looking for a workflow automation software with a lot of integrations, Zapier is a perfect fit. 7k+ integrations and many readymade templates.

If you’re looking for a flexible workflow automation software that allows you to customize every aspect of your workflow, I recommend Make.com.

Make.com is also the most affordable automation tool in the market.

If you need a tool for your personal workflow automation, especially if you manage everything from a mobile phone, I recommend IFTTT.

IFTTT is actually the most affordable solution too, but since it doesn’t offer business workflow automation, it’s not suitable for businesses and teams.

But can I use Lobstr.io with these workflow automation tools?

How to use workflow automation software with Lobstr.io?

But you can indirectly use Lobstr.io with the automation tool of your choice by syncing a Google Sheet.

With Lobstr.io, you can collect data and export it directly to a Google Sheet without any manual interaction.

You can then sync that Google Sheet to your workflow automation tool to further automate the process.

For example, you can automate your cold outreach using Lobstr.io and workflow automation tool.

I can automate this entire process by syncing Google Sheet + ChatGPT + cold emailing tool using a workflow automation tool.

You can further improve the workflow by integrating CRMs, tracking tools, email list cleaning tools, and what not.

Now before wrapping up, let me answer some interesting commonly asked questions I found online.

FAQs

What are the 3 basic components of workflow?

The 3 basic components of workflow are input, process, and output. Inputs kick things off, processes get the work done, and outputs are the final results.

How can workflow automation improve team productivity?

Workflow automation improves team productivity by eliminating repetitive tasks, reducing errors, and speeding up processes.

It lets your team focus on more important, high-value work.

How can workflow automation tools improve business efficiency?

Workflow automation tools improve business efficiency by streamlining processes, reducing manual work, and ensuring tasks are completed faster and more accurately.

They also help track metrics, monitor progress and avoid bottlenecks.

What are workflow automation examples for CRM?

Workflow automation examples for CRM include automating lead assignments, sending follow-up emails, and updating contact information etc.

It also helps with tracking deal stages, scheduling reminders for sales reps, and streamlining customer support tasks.

What are the benefits of workflow automation tools?

Workflow automation tools boost productivity by cutting down manual tasks and lightening workloads. They make business operations run smoother and more efficient.

Does Microsoft have a workflow tool?

Microsoft doesn’t have a dedicated workflow tool, but Power Automate is often used for similar purposes.

It’s more of a process automation tool, but you can use it to streamline workflows.

Is Salesforce a workflow automation tool?

Salesforce is not a workflow tool; it’s a cloud-based CRM platform. But it does have cool workflow automation features like Process Builder and Flow to automate tasks.

What are 3 basic workflow management practices?

The 3 basic workflow management practices are:

1. Define clear steps – Make sure every task in the workflow is easy to follow
2. Assign responsibilities – Clearly assign who does what to avoid confusion
3. Monitor and improve – Regularly check how the workflow is performing and tweak it to make it better

Is Kanban a project management tool?

Kanban is mainly a workflow management method. It uses boards with columns (like "To-Do," "In Progress," and "Done") to track tasks as they move through a process.

But it’s also widely used in project management. Tools like Trello, Jira, Monday.com, and Asana use Kanban boards.

Do workflow automation tools support scripting and connectors?

Yes, many workflow automation tools do! You can use scripting and connectors to link up apps like Slack, spreadsheet apps, or any app that’s not supported by default.

How can workflow automation help small businesses?

Workflow automation is super useful for small businesses. For example, it cuts down manual data entry, speeds up employee onboarding, and automates human resources tasks.

Conclusion

That’s a wrap on 5 best no-code workflow automation tools of 2025. All these tools offer free plans so you can try them yourself and choose the one that fits your business needs.