How to Use LinkedIn InMail for Outreach in 2025 [Templates Included]
Did you know LinkedIn InMails get 300% more responses than emails, even with the exact same content?
Still, a lot of people struggle to get results with InMail because they donât really know how to use it right.
In this article, Iâll walk you through how to make the most of LinkedIn InMail, plus share tips and templates to boost your response rates.
Iâll cover:
Letâs start with the basicsâwhat exactly is LinkedIn InMail and why should you use it?
LinkedIn InMail is a messaging feature that lets you send direct messages to people youâre not connected with on LinkedIn.
Itâs available for users with premium accounts, and allows you to reach prospects outside of your immediate network.
But whyâd I need InMail?
InMails have a 10-25% hit rate for getting responses from potential clients, making it a powerful outreach tool.
Here are a few ways you can use InMail:
But how is it different from a regular LinkedIn message?
In simple words, the difference between InMail and a message is:
With a basic LinkedIn account (the free one), you can send regular messages only to your 1st-degree connectionsâpeople youâre directly connected to.
You can't send regular messages to people outside your immediate network, even 2nd or 3rd-degree connections unless you're in the same LinkedIn group.
On the other hand, with InMail, you can message people outside your network (2nd and 3rd-degree connections), even if youâre not connected.
But why InMail when I can send a connection request with a note to people Iâm not connected to?
Itâs true, we can do it. Let me tell you the difference between them.
A connection request on LinkedIn is an invitation you send to someone to become part of your professional network.
If the person accepts, they become your 1st-degree connection, and you can message them directly without needing InMail.
Connection requests also give you access to their posts and activity on your LinkedIn feed.
You can add a personalized note when sending a connection request to some.
There are a few benefits of connection requests.
Connection requests have a 45% acceptance rate which is higher than 25% InMail response rate.
This means people are more likely to accept your connection request than respond to your email.
Also when someone accepts your connection request, they join your 1st degree network, which establishes a direct connection.
This means you can directly message them and take things forward.
Read LinkedIn Follow vs Connect: All You Need to Know in 2024 for a detailed overview of benefits of connection requests.
Also InMails might look a little salesy and connection requests are more natural. Itâs like sending someone a friend request and helps if youâre approaching a recruiter.
Plus you can send 100 connection requests per week even with a free account.
So does that mean I should use connection requests over InMail?
Well actually InMail has its own benefits too.
InMail gives you a chance to directly land in your prospectâs inbox, which is easy to access compared to connection requests.
To view the invitation note, your prospect has to open the âMy networkâ tab, see your connection request, and then click âSee moreâ.
But to view your InMail, he opens his Inbox and clicks on your message. The entire content is visible.
This makes it a perfect choice for sales pitches and cold outreach. You go direct, skipping the extra steps (that your prospect might never take).
Also, people open inbox more frequently compared to connection requests.
Another benefit is the character limit. InMail offers you up to 200 characters in the subject line and up to 1900 characters in the message body.
While connection notes only offer 200 characters in a free account and 300 if you upgrade to premium.
More characters and the subject line feature helps you convey your message more effectively.
But how can a subject line help?
Well trust me it does.
Here is a data backed article on how a subject line improves open rate and 100+ Best Cold Email Subject Lines That Get Results
But why choose one when you can combine both to get the best results.
By using this combo, you maximize your chances of getting a response and make your outreach more efficient.
Hereâs how to do it.
First, send a connection request. If the prospect accepts, you can follow up with a direct message.
If they donât accept or ignore the request, you can send an InMail instead to reach their inbox directly.
This way, youâre not wasting your InMail credits when they accept your connection, but you still have a backup plan if they don't.
Wait! What are InMail credits?
LinkedIn credits means the number of InMail messages you can send per month.
Since itâs a premium feature, youâll have to buy subscription to get InMail message credits.
Plan | InMail credits | Maximum credits | Cost per month |
---|---|---|---|
Basic | 0 | 0 | 0 |
Premium Career | 5 | 15 | $40 |
Premium Business | 15 | 45 | $70 |
Recruiter Lite | 30 | 120 | $170 |
Recruiter | 150 | 600 | $835 |
Sales Navigator Core | 50 | 150 | $100 |
The InMail feature is only available in LinkedIn premium plans. You have to subscribe to any premium product to use InMail.
Letâs break down InMail credits available in each plan.
Unused InMail credits roll over for up to 90 days in both LinkedIn premium subscription plans. This means you can hold:
Unused InMail credits roll over for up to 120 days in both Recruiter plans. This means you can hold:
You can see detailed pricing and plan recommendation in this article: LinkedIn Sales Navigator Pricing Guide
Unused InMail credits roll over for up to 90 days in all Sales Navigator plans. This means you can hold:
But what if I need more InMail credits?
Unfortunately, you canât buy more InMail credits in Sales Navigator and LinkedIn Premium plans.
Recruiter plans allow you to buy more InMail credits but you can not have credits above the maximum limits I mentioned above.
So how can I get more InMail credits?
Well there are 2 ways to do that.
If someone responds to your InMailâwhether they accept, decline, or replyâyouâll get your InMail credit back.
For Premium and Sales Navigator accounts, the response needs to come within 90 days.
For Recruiter accounts, you get the refund if they respond within 120 days.
Open Profiles on LinkedIn let anyone message them, even if youâre not connected.
People who choose this setting want to be more accessible for networking, business, or hiring opportunities.
When you find an Open Profile, youâll see a "Message" button instead of "Connect."
You can send them a message for free, without using any of your InMail credits.
Another question you might have is â do InMail credits expire?
The short answer is no, InMail credits donât expire. You can keep them as long as youâre subscribed.
However, you canât hold more credits than your plan allows.
After the roll-over period (90 days for Premium and Sales Navigator, 120 days for Recruiter), if you hit the max limit, new credits wonât be added until you use some.
So technically, youâll miss out on those additional credits if you donât use them in time.
Now let me answer the million dollar question â why is your InMail not getting a response?
As I mentioned earlier, LinkedIn InMail messages have a 25% response rate compared to email outreach which gives you only 8%, thatâs 3 times more.
Still if nobody is responding to your InMail message and youâre just wasting your time and credits, it can be due to one of these 5 reasons.
The problems and solutions I share in this section are equally relevant for InMail, direct messages, and invitation notes.
Sending a generic message on LinkedIn is one of the fastest ways to get ignored. People can spot a cookie-cutter message from a mile away.
Itâs like sending out a mass email with no personal touchâit doesnât feel like youâre talking to them, and thatâs a turn-off.
If you donât mention anything specific about the person youâre messaging, it feels like youâre just ticking boxes.
People want to feel valued, and a generic message doesnât do that.
It makes them think, âWhy should I care? You clearly donât.â
A message thatâs too generic, too template-like, or has no personalization often gets lumped in with spam.
We all know what happens to spamâitâs deleted without a second thoughtâ.
Do your homework!
Take a few minutes to check their LinkedIn profile. Mention a recent post, a project they worked on, or a shared connection.
Make it personal!
Use their name, mention their role, and tie it to something relevant to their job or industry.
This shows that youâre not just reaching out to anyoneâyouâre reaching out to them for a reason.
When people see youâve actually looked into who they are, theyâre way more likely to respond.
In fact, personalized messages improve your chances of response by at least 15%.
Another big reason people donât respond to your LinkedIn InMails is that the message doesnât offer them any clear value.
If I canât quickly see whatâs in it for me, I'll most likely ignore the message.
After all, people are busy and get tons of messagesâtheyâre not going to waste time on something that feels irrelevant or self-serving.
If your message is all about what you want and not what they get, theyâre not going to engage.
People need to see a clear benefit, and if they donât, theyâll move onâ.
When a message is just pushing your product, service, or agenda without showing why it matters to the recipient, it comes across as just another sales pitch.
No one likes feeling like theyâre being sold to.
Make it about them!
Focus on what they will gain, whether itâs a solution to a problem or a useful connection. Make it clear why they should care.
Be specific!
Donât just say âletâs connectââexplain whatâs in it for them. Show them the value upfront and give them a reason to respond.
Timing also plays an important role in getting a response. If you send it at the wrong time, it might get ignored.
Though it's not as important as other factors, it's better to consider it to improve your chances of getting a response.
People generally check LinkedIn less on weekends, so your message is less likely to be noticed if it lands on a Friday or Saturday.
Saturday is in fact the worst day to send an InMail, with a response rate 8% below average.
Weekday mornings are ideal!
Messages sent between 9 AM and 10 AM on weekdays, especially Mondays, have the higher response rates.
If your InMail is too long or confusing, people will likely skip it. No one has the time to read through a wall of text or try to figure out what youâre saying.
Clear and simple is always better.
If your message feels like itâll take too much time to read, theyâll just move on.
Obviously, no one wants to spend time scrolling through a huge block of text.
Also if your message is packed with jargon, complex sentences, or too many ideas at once, itâs hard to follow.
People wonât bother trying to make sense of itâtheyâll just skip it.
In fact, InMails over 1200 characters have response rates 11% lower than average.
Keep it short!
The response rate for InMails under 400 characters is 22% higher than the average for all InMails.
Stick to one clear point and make it easy to read.
Skip the jargon and buzzwords!
The easier your message is to read, the better your chances of getting a replyâ.
Put the most important reason youâre reaching out right at the top.
That way, even if they donât read the whole thing, they still know what you want.
OK this one is not actually your fault. Most of the blogs and even LinkedInâs official help page says that you canât send follow-up messages.
Your first message might land in a busy inbox, and the person could easily miss it.
Even if they saw your message, it might not have been a top priority at the time. People often plan to reply later but forget.
Well you can actually send follow-ups!
I didnât know it either until I opened my Sales Navigator inbox.
Since I only tried it on Sales Navigator, I donât know if it works on Recruiter and Premium or not.
But you can give it a try.
If you donât get a response in a few days, send a polite follow-up. Many people only reply after a second or even third message.
Your follow-up doesnât need to be long!
A quick reminder with a reference to your original message will do. Plus you can offer another reason or highlight the main benefit again.
But do I write a good InMail message?
Your LinkedIn InMail consists of 2 elements:
Letâs cover some best practices for each element.
2 out of 3 email recipients decide whether to open an email solely based on the subject line.
Considering human psychology and the similar interface of email and InMail, itâs safe to say that itâs true for InMails too.
Subject line is the first thing your recipient will see and decide whether to open your message or not.
The key is personalization.
Personalized subject lines have a 26% higher open rate.
In my opinion, using names in the subject line is not a good idea as youâre most likely to start your main message with the prospect's name.
I recommend using their job title or industry in the subject line, it attracts more.
Besides this, focus on these 3 points:
I have already written a detailed and data backed article on how to craft powerful subject lines. Read 100+ Best Cold Email Subject Lines That Get Results
The next important thing is your message body.
Writing a great InMail message is all about grabbing the recipientâs attention and making it easy for them to see why they should respond.
Follow these 5 tips to write a compelling InMail message.
Nobody wants to read a long, complicated message. If itâs too wordy, people will tune out quickly.
So keep it short, focused on their needs, and clear about the value youâre offering.
Get to the point right away. Make sure itâs easy for them to understand what youâre offering without having to read a novel.
Focus on the recipient, not on you. Theyâll care more if they see how your message is relevant to their needs or challenges.
If the recipient canât quickly see the benefit, theyâll ignore it. Make sure the value is clear from the start.
Bullet points break things up and make your message easier to scan so list the main benefits or features in simple bullet points.
Most people wonât take action unless you ask them. Make it easy by clearly stating what you want from them.
Tell them exactly what you want them to do next. A clear, simple request works best.
Still confused?
Let me share some frameworks and templates you can use.
You can use these copywriting frameworks to craft better InMail messages.
RABT is all about showing your reader the:
It grabs attention by showing results first, which gets the reader interested.
It then highlights clear actions and benefits that connect directly to what they need.
RABT Template
fSubject: Helping [Recipient's Company] Boost Lead Quality Hi [Name], We helped companies like [Similar Company] boost qualified leads by 30%. With Lobstr.io, you can automatically collect leads from LinkedIn Sales Navigator with verified emails, ready for outreach. Here's how it can help: - Export leads with verified emails from Sales Navigator - Save hours with automated data collection Let's set up a quick call to see how Lobstr.io could support your lead generation goals. Best, [Your Name]
The QUEST framework takes prospects through a logical flow.
It starts by understanding the recipientâs challenges, then highlights how the solution directly addresses their needs.
The call-to-action feels natural, subtle, and relevant.
QUEST template
fSubject: Simplify Lead Generation for [Recipient's Company] Hi [Name], I work with businesses like [Recipient's Company] who want to streamline lead generation on LinkedIn. I know it can be time-consuming to manually collect and verify contact info. That's where Lobstr.io comes in. Our tool automates lead collection from LinkedIn Sales Navigator, with direct access to verified emails and data points--no risk of getting blocked. Would you be open to a quick demo? I'd love to show you how it works and see if it could fit your team's needs. Best, [Your Name]
The SPIN framework guides prospects through a natural conversation flow:
It lays out the recipientâs pain points, the problem it causes, and shows how your solution provides a clear payoff that makes their job easier.
SPIN Template
fSubject: Collect Verified Emails from LinkedIn Leads Hi [Name], I saw that you're in lead generation, which probably means hours spent on manual data collection. Without automation, it's easy to lose time on non-productive tasks. With Lobstr.io, you can: - Instantly pull leads with verified emails - Save time with automated data collection Open to a quick chat? Best, [Your Name]
But what if InMail is not suitable for my outreach campaign?
LinkedIn InMail is a great tool, but it has some limitations that can impact your outreach.
What's the alternative then?
Use email outreach!
You can use Lobstr.io to collect verified emails of your target audience and then send cold emails.
Itâs simple! You can do it in 5 simple steps.
Here are some articles you can read to learn more.
Now before wrapping up, let me answer some common questions you might have in your mind.
No, LinkedIn doesnât show if someone reads your InMail. Youâll only see if they respond.
If a LinkedIn user declines your InMail, LinkedIn will mark the message as "Declined" in your inbox.
Yes, LinkedIn InMails often go to the recipientâs email if they have email notifications enabled.
No, InMail isnât considered spam because itâs sent directly through LinkedInâs messaging system, and recipients can manage their settings or decline messages if they're not interested.
Thatâs a wrap on how to use LinkedIn Inmail for outreach. If you want me to cover any section of this article in detail, you can message me on X or LinkedIn.
Do check out Sales Navigator Leads Scraper, it can really take your LinkedIn outreach to next level.
Self-proclaimed Head of Content @ lobstr.io. I write all those awesome how-tos, listicles, and (they deserve) troll our competitors.